Checklist · Site Safety & Administration
Subcontractor Prequalification Checklist
Checklist for builders and principal contractors to assess a subcontractor before engagement, covering business details, insurances, licences, WHS systems, SWMS, plant, training records and safety history.
34 checklist items
Checklist Items
| Item | Pass / Yes | Fail / No |
|---|---|---|
| SUBCONTRACTOR DETAILS | ||
| Date of Assessment | ||
| Business Name | ||
| ABN | ||
| Trade / Scope of Work | ||
| Contact Person and Phone | ||
| Project(s) Engaged For | ||
| Assessed By | ||
| INSURANCES | ||
| Public liability certificate of currency sighted (amount meets contract requirement) | Pass | Fail |
| Public Liability Expiry Date | ||
| Workers compensation certificate of currency sighted (or confirmed sole trader with personal accident / income cover) | Pass | Fail |
| Workers Compensation Expiry Date | ||
| Professional indemnity or contract works insurance sighted (if required for the scope) | Pass | Fail |
| LICENCES & REGISTRATIONS | ||
| Trade or contractor licence current for the work and the state or territory (check your regulator's register) | Pass | Fail |
| Licence Number(s) and Expiry | ||
| Workers hold general construction induction (white card) | Pass | Fail |
| High risk work licences sighted for workers who need them | Pass | Fail |
| Asbestos removal, demolition or other specialist licences sighted (if in scope) | Pass | Fail |
| WHS SYSTEMS | ||
| Written WHS policy or safety management system provided | Pass | Fail |
| Sample SWMS for the scope provided and reviewed as fit for purpose | Pass | Fail |
| Hazard reporting and incident reporting process in place | Pass | Fail |
| Consultation arrangements with workers described (toolbox talks, HSRs) | Pass | Fail |
| Process for supervising workers and apprentices described | Pass | Fail |
| PLANT & EQUIPMENT | ||
| Plant list provided; registered plant registration sighted | Pass | Fail |
| Maintenance and pre-start records kept for plant | Pass | Fail |
| Electrical equipment inspected and tested per site requirements | Pass | Fail |
| TRAINING & COMPETENCY | ||
| Training and competency register for workers provided | Pass | Fail |
| First aid trained worker(s) available if working alone or in a separate area | Pass | Fail |
| SAFETY PERFORMANCE | ||
| Notifiable incidents, regulator notices or prosecutions in the last 3 years (details) | ||
| Lost-time injury history and corrective actions reasonable for the size of business | Pass | Fail |
| OUTCOME | ||
| Conditions or gaps to close before starting | ||
| Subcontractor approved | Yes | No |
| Re-assessment Due (e.g. on insurance expiry) | ||
| Assessor Signature | ||
| Subcontractor Representative Signature | ||