Workplace Health & Safety
Office WHS Inspection Checklist
Quarterly workplace inspection for offices, site offices and admin areas covering workstations, electrical safety, trip hazards, kitchens, emergency preparedness, first aid and psychosocial factors.
37 checklist items
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Checklist Items
| Item | Pass / Yes | Fail / No |
|---|---|---|
| INSPECTION DETAILS | ||
| Inspection Date | ___________________________ | |
| Office / Location | ___________________________ | |
| Inspected By | ___________________________ | |
| Health & Safety Representative (if applicable) | ___________________________ | |
| WORK ENVIRONMENT | ||
| Lighting adequate, no glare on screens | Pass ☐ | Fail ☐ |
| Temperature and ventilation comfortable | Pass ☐ | Fail ☐ |
| Noise levels acceptable for concentration and calls | Pass ☐ | Fail ☐ |
| WORKSTATIONS | ||
| Chairs adjustable and in good repair | Pass ☐ | Fail ☐ |
| Monitors at suitable height and distance | Pass ☐ | Fail ☐ |
| Keyboard and mouse positioned to avoid overreach | Pass ☐ | Fail ☐ |
| Workers offered workstation set-up assessment | Pass ☐ | Fail ☐ |
| FLOORS, WALKWAYS & STORAGE | ||
| Walkways clear of boxes, bags and cables | Pass ☐ | Fail ☐ |
| Floor coverings secure, no trip edges | Pass ☐ | Fail ☐ |
| Heavy items stored at waist height | Pass ☐ | Fail ☐ |
| Step stool available; no standing on chairs | Pass ☐ | Fail ☐ |
| Filing cabinets: only one drawer open at a time; anti-tilt where fitted | Pass ☐ | Fail ☐ |
| ELECTRICAL | ||
| Leads, power boards and appliances tested and tagged (where required) | Pass ☐ | Fail ☐ |
| No piggy-backed power boards or damaged cords | Pass ☐ | Fail ☐ |
| Cables managed under desks | Pass ☐ | Fail ☐ |
| KITCHEN & AMENITIES | ||
| Kitchen clean; fridge contents and appliances in good order | Pass ☐ | Fail ☐ |
| Hot water unit has warning signage | Pass ☐ | Fail ☐ |
| Toilets and washrooms clean and stocked | Pass ☐ | Fail ☐ |
| EMERGENCY & FIRE | ||
| Exits clear, exit signs illuminated | Pass ☐ | Fail ☐ |
| Evacuation diagram current and displayed | Pass ☐ | Fail ☐ |
| Fire extinguishers accessible and in date | Pass ☐ | Fail ☐ |
| Fire wardens appointed and known to staff | Pass ☐ | Fail ☐ |
| Evacuation drill conducted in the last 12 months | Yes ☐ | No ☐ |
| FIRST AID | ||
| First aid kit stocked and in date | Pass ☐ | Fail ☐ |
| First aider names displayed | Pass ☐ | Fail ☐ |
| PSYCHOSOCIAL & CONSULTATION | ||
| Workers know how to raise safety concerns | Yes ☐ | No ☐ |
| Workloads, bullying and harassment reporting process communicated | Yes ☐ | No ☐ |
| Employee assistance program information available (if provided) | Yes ☐ | No ☐ |
| ACTIONS & SIGN-OFF | ||
| Issues identified | ___________________________ | |
| Corrective actions and person responsible | ___________________________ | |
| Corrective Action Due Date | ___________________________ | |
| Inspector Signature | ___________________________ | |
| Manager Signature | ___________________________ | |